Page 1
UNIVERSITYO
SRI LAN

Seen bn. 26 JUL 2004 Terred to. Pile No. TY OF MEDIC
FJAFFNA

Page 2


Page 3
GUIDELINES FOR EX UNIVERSITY OF JAFF
Dean is overall in pertaining to the Examina respective Faculty.
Head of the Departi matters pertaining to the E of the Department concern responsible for the paper the paper. Continuous
Assessment, Viva-voce et Chief Examiner of the parti guidance of the Head of th the Department/ Chief Exar
him all such continuous as others marks in save custod
Examiners such as S Marking Examiners, and Se should be the most appropr. qualifications in each case a approved by the respective approval of the Senate. On same paper the same proce when an examiner is chan necessity arises to change notice just before the exa with the concurrence of
kaasandi
init puti

* N'T
AMINERS
Aivot
ΞNA
--charge of all matters tions /Evaluations of the
ment is in-charge of all Examinations/ Evaluation med. The academic staff s the Chief Examiner of
Assessment, Practical = will be conducted by cular discipline under the ae Department. Head of niner should possess with ssessment marks and all
Setters, Moderators, First
cond Marking Examiners aate persons with suitable und their names should be
Faculty followed by the repeat examination of the edure should be followed ged. In case if there is a
an examiner at a short mination, it can be done he Dean of the Faculty

Page 4
provided such change Faculty Board and Sena
Head of the D should request the Sett giving a copy of the cur sure that all items are i the curriculum. If there involved in setting a pag told by the Head of the to set a certain numbe area of study in the cur prepare a marking sch features of the expected of the marks to be aware of the answer. Setter st paper along with the ma the Department/ Chief E hand over them along V to the Moderator. Mode question paper to the ex the meantime elimir unwanted clues for ansv of the question paper. I Moderator should be co most likely expecte suggestions made by M over the final questio computer printed on Setter along with the ma

is brought to the subsequent te for approval.
epartment/ Chief Examiner er to set the question paper riculum. Setters should make used to measure the aims of
are two or more examiners per, each examiner should be
Department/ Chief Examiner er of questions outlining the ericulum. Each Setter should Leme comprising the salient I answer indicating the value ded to each step! part/ feature hould hand over the question arking scheme to the Head of Examiner who in turn should with a copy of the curriculum erator tames the items in the pected difficulty level and in nates overlap, ambiguity, vering and errors in the items All suggestions made by the enveyed to the Setter who is d to accommodate the oderator and eventually hand on paper /hand written or CE11 FORM signed by the arking scheme to the Head of
-2--

Page 5
the Department/ Chief Department / Chief Exar signed moderated paper un Stencilling of the question Setter (when structure of made by typist) or by a ty the Asst. Registrar/ Exams supervision of the Head Examiner / Setter. Duplio question paper be also don the Head of the Departr Setter at the Confidential S Unit. Before packing it sh page of the question pa COVER of the question properly labelled by the Chief Examiner / Setter.
It is the responsibili and the Head of the I nominate names for Sup Asst. Registrar/ Exams (C to obtain suitable staff to p
A candidate is examination when his/her an EXAMINATION ENT Faculty) is duly certifie Department (making sure candidate to sit for the ex

Examiner. Head of the niner should posses duly der save custody. paper can be done by the he paper can not be easily pist of the Department of (Confidential) under the
of Department / Chief ation and packing of the e under the supervision of nent / Chief Examiner / lection of the Examination ould be checked that each per is properly printed. paper packet should be Head of the Department/
ty of the respective Dean Department concerned to ervisor/ Invigilators when onfidential) finds difficult erform these duties.
eligible to sit for an application made through RY FORM (issued by the ed by the Head of the E of the eligibility of the amination, particularly the
3--

Page 6
attendance of the ca practicals/ tutorials/ w: assessments). When a ca required 80% attende circumstance but attend allowed to sit for the ex of the Faculty Board a allowing candidates, to s who do not possess the also have to be appro Senate. Faculty Board : necessary to allow a examination after approx examination are exhaust
An application of finally approved by the to Asst. Registrar/Exams an ADMISSION CARI
will be issued by (Confidential). No can for an examination t examination Hall witho University Identity Card of these documen Asst. Registrar/Exams duplicate one.
Supervisor, Invig should arrive at the ex

undidate in the lectures/ rd classes and continuous ndidate does not possess the ince due to exceptional zd sufficient classes may be amination with the approval nd Senate. The practise of it for the repeat examination required attendance should ved by Faculty Board and and Senate approval is also
candidate to sit for an red number of attempts of an ed.
an Examination Entry Form Dean of the Faculty be sent
(Confidential). Thereafter, O to sit for an examination
the Asst. Registrar/Exams didate will be allowed to sit py the Supervisor in the ut the Admission Card and E. A candidate who lost any ts should meet the Confidential) to obtain a
Glators and Hall Attendants amination hall half-an-hour
- 4 --

Page 7
before the commencement Numbers should be plac examination hall the day examination. Supervisor/ and place the date stamp 01 before issuing to the candid requested to take the seat 1 commencement of the exa book should be served 1 examination. Question p opened in the presence of by the Supervisor. It will the signatures of an Invigi the cover of the questi opening the packet. QUES distributed by Supervisor, than 5 minutes before the should be ensured that all
with question paper befon examination. All extra fr also be duly initialled by t with date stamped and dis the candidate.
= At the examination Invigilator should certify candidates by placing () Ab for being absent agains ATTENDANCE SHEET.

of the examination. Index d at each desk of the
before the date of the Invigilator should initial 1 each fresh answer script ate. Candidates should be 5 - 30 minutes before the mination. Answer script 0 minutes ahead of an aper packet should be Invigilators and Students be a good practice to get lator and a candidate on on paper packet before
TION PAPER should be - Invigilators not earlier examination. However it | candidates are supplied ve the commencement of esh answer scripts should he Supervisor/ Invigilator tributed at the request of
mall, the Supervisor and an
the attendance of the tick for being present or t the index number of the

Page 8
No candidates are a hall 30 minutes after the examination and at the s could be allowed to lea
within 30 minutes of the examination. It should candidate should be examination hall during the examination.
Setter of the paper is in the Examination Hall for commencement of examina in the paper. At the Supervisor or Invigilators s the Setter of the question p error, the supervisor can r
within the question pape including translation error by the Supervisor/ Invigil omissions in the question Setter / Chief Examiner / only when marking is per could be made by the can Department/ Dean of the soon after the examinatio error or other matters te question paper. Supervi: should inform Asst. Regist through the relevant form

lowed to enter the exam
commencement of the ime time no candidates e the examination hall
commencement of the Iso be noted that no llowed to leave the last half -an-hour of the
I expected to be available
atleast half an hour at the ition for any clarification examination hall either hould not take the role of aper. To clear any typing efer the CE 11 form kept r packet. Other errors should not be responded ators. Genuine errors or
paper will be dealt by Head of the Department formed. Written request didate to the Head of the Faculty by the candidates a is held if there is any
be pointed out on the or of the examination Carl Exams (Confidential) all incidents taken place

Page 9
at the examination hall offence, if any.
It will be a good pract examination hall to instruct t sure that their index numb numbers are written at the pro should be instructed to tie the ready to hand over the scri examination. The answer scri of the examination should be before allowing the candidate scripts should be packeted including two question pap attendance sheet and a sheet candidates. It is the usu Asst. Registrarl Exams (Cor arrangement to collect the balance question paper packe information sheets from the er
Asst. Registrar/Exams(( hand over the answer scripts opportunity but not later than of the department who in Chief Examiner / first markin
week.
On receipt of the ans examiner should open the pa
--7-

cluding examination
ce to announce at the le candidates to make rs and the question per places. Also they answer scripts and be ots at the end of the its collected at the end
counted and checked s to leave the hall. The | as per instruction pers, a copy of the
to inform the absent al practice that the afidential) will make answer script packet, t and other instruction/ camination hall.
Confidential) should
packets at the earliest one week to the Head turm hand over to the g examiner on the same
wer scripts packet the cket to check the index

Page 10
numbers of the answer so sheet to see whether the discrepancies it should the Asst. Registrar/Exam: offence to bring such d time (say taking more responsibility of the exam scripts in save custody.
The model answ awarding of marks (ma been prepared and kept collecting samples of ans the packet check w accommodate all possibl by the candidates. If should be modified. WE be a good practice to mar is mark question No. 01 then go for question No. so on. This will bring m First marking examiner s according to marking scł the body of the answer s part marks should be su left side margin of the ar the candidate obtains 14 of the question. Say
marks. If there are four 25 marks. It varies acco:

ipt with that of attendance
are tallying. If there are 2 brought to the notice of
(Confidential). It is an screpancies with lapse of than a week). It is the iners to keep all the answer
ers with the scheme of king scheme) has already in safe custody. Now by wer scripts at random from hether marking scheme e correct answers provided
not, the marking scheme men marking is done, it will k question by question, that - to all answer scripts and 02 to all answer scripts and
ore uniformity in marking. hould award the part marks eme on the correct place of cript using a red pen. These D-totalled and placed at the swer script, say 14/25 when
narks out of 25 for that part each question carries 100 equal parts, each part carries ding to question. There are
8 --

Page 11
question carrying asymme marks, say (a) 30, (b) 20 an the end of each answer indicated stating
|+
3:8
-
*
Q2 = 2 + 15 + 27 =
First marking exami the marks to the front pa Example for a question pa and required to answer 5 the front page could show a
Q1 49
02 64
Q3 51
Q4 29Excess
Excess Q5 35 Q6 68
5| 267
534 The first marking exam marks of each question to SHEET as follows:-

ric distribution of part T(C) 50, totalling 100. At total marks should be
5 = 49 25 100
als Hlu
1er should carry forward ge of the answer book. per carrying 6 questions questions out of 3 hours, s follows ;
ner should transfer the the DETAILED MARK

Page 12
Index No Qi Q2 Q3 Q A 2005 49 64 5129
Ex A 2006 36 34 40 - A 2007 35 30 40 -
Any mistake in ent the first marking examine and re-enter the correct above for 53.4;
After completion of mark in the Detailed Mark examiner should place hi the bottom of the Detailed
Thereafter the answ along with the question Detailed Mark Sheet ar handed over to the seco handed over to the Head Exams (Confidential) and (or post) to the second ex:
The second mar! experienced university tet like the 1" examiner He/She had experience similar candidates for të

| Q5 Q6 Max %
53.4 O 35 68 267 54.3 do
ess
30 33 173 34.6 30 40 175 35.0
ring could be corrected by r by simply cut the marks narks and initial as given
ing and entering the marks Sheet, the first marking S signature and the date at - Mark Sheet.
per scripts should be packed - paper, marking scheme, ad Attendance Sheet and ond marking examiner or
of the Department or ARI E they in turn hand it over aminer.
sing examiner is a well cher and expert in the field of the subject concerned. n teaching and evaluating e examination referred to 10 --

Page 13
him/ her. Therefore the se in a position to commen
marking scheme, candida errors made by first exam and addition mistakes etc. the candidates' performa by question. He will take candidates who performed as evaluated by the first n will go through the answe who excelled well. There examiner will give his r question by question. The totally endorsing the m examiner for several cand. may elevate the final marl giving reason. For a (A endorse the marks given question 1,2,3 and 6 but
marks of the question examiner awards 44 (inste total marks became 55.2% the first examiner as given
DETAILED Index No. QI Q2 Q3 Q A-2005 49 64 5121 A-2006 41 40 45*** A-2007 46 44 50.

cond marking examiner is t on the question paper, e's performance, and the ner including transferring
Hel She will go through Ice individually, question ! special attention on the | below average and poor marking examiner. He also r scripts of the candidates after the second marking narks for each candidate second examiner may be arks given by the first dates. In some instance he ks of some index numbers 2005) candidate, he may by the first examiner for he may disagree with the 5 for which the second ad of 35) and therefore the instead of 53.4% given by in table below.
MARK SHEET 4 Q5 Q6 Max %
44 68 276 55.2 *** 34 43 203 - 40.6 - 42' 51 233 46.6
1 --

Page 14
For A-2005 first and by 1.8% but for A-2006 the 2007 they differ by 11.6 examiner has awarded pass this examination) for all t
marks between the first and 2005 is 54.3, for A-2006 i 40.8%. Here it could be bearing index number, A-20 we consider the averag examiners' marks. In tl Examiner / Head of the De could invite the first exan and comments made by td first examiner can revise second examiner differe candidates whose marks ch from grade to grade. For i same grade the average cou
In the above contex the first and second exami are as follows: Index No 1o Exa.
100% A - 2005 534 A-2006 40.6 A - 2007 46.6

I second examiners differ y differ by 6% and for A%. Although the second
marks (40% and over for hree candidates, average
second examiners for As 37.6 and for A-2007 is noted that the candidate 106 has failed the paper if ? of first and second mis situation the Chief pt. has a role to play. He miner to study the marks le second examiner. The
his marks wherever the d especially for those anges from fail to pass or minor changes within the ld be taken.
t, the marks awarded by ners after the negotiation
ad Exa.
D0% 5.2 3.6
Ave. 100% 54.3 40.6 46.6
5.6
--

Page 15
Head of the D examiner if the variati second examiner are y and when the first exa second examiner. T appointed with the a and the Senate.
For practical te Music, Dance, Painti such as foot ball in spe a Supervisor of the ex candidate's performa the marks awarded by and if the deviation is get the opinion of the narrow down the diff not in agreement, the verdict of the third ex for such practical par third examiner be no Faculty and Senate as
For practical usually in small numl the test. This is true n also for practical orier for evaluation of s Attendance Sheet wil the candidates sat for addition to perfect

epartment can go for a third on between first examiner and ery high, say by more than 10
miner does not agree with the his third examiner is also pproval of the Faculty Board
sts in performing art, such as ng etc and for other subjects orts education, there. should be amination.. At the end of each ice, Supervisor should check ' the first & second examiners
more than 10, Supervisor can first and second examiners to erence and in case if they are
third examiner is invited. The aminer will be final. Therefore pers on testing performance, a -minated and approved by the
a rule. tests candidates are called pers batch by batch to perform ot only for performing arts, but ated science based subjects and port events. Therefore their Il not reflect the date on which
the examination. Therefore in cing the Attendance Sheet,
.- 13 -.

Page 16
supervisor of the examination numbers batch by batch with information too have to Examination Branch along sheet.
Now the Chief Examin Detailed Mark Sheet duly fill first and second marking exan then transfer the above (end s MARK RETURN SHEET. T marks of the first examin practical, viva, assessment et Sheet.
When assessment marks should be entered in the Mark there are three asses 10+10+05 marks or any other should be entered in the colum they should be totaled for example, 7.0 + 7.0 + 3.5 = 17.
Say now the Chief Er Department is in possession o assessment marks, practical n semester marks. All these mai examiners and their signature certify that they are respo provided by them. Head of the them in the Marks Retum Sh
-- 14 -

should list the index late and time and this e furnished to the with the attendance
r/Head of Dept. has ed and signed by the iners respectively. He amester) marks on the here are columns for r, second examiner, D in the Mark Return
i are made available, it
Return Sheet. Usually esments comprising
composition and they en provided. Thereafter 25% as given in the 5 for A- 2005. caminer / Head of the fall marks, continuous marks, viva marks, end ks are provided by the and date are placed to asible for the marks department should fill
pet.

Page 17
MARK RETURN SHEET
THEORY
PRACTI
CAL
VIVA
100%
Index No.
For Example
(50TH
End Semester
100%
100%
Continuous
Assessment
100%
25PR,
25Vi)
10
10 | 05
*-
75
a
ܐܶ
ܝܫܐ ܘ
E
Ex
va
nal
> 0

3.5
5ܬ
17
51
5ܚ
34
ܝܐܟ
܀ 38
ܣܛ
4
3,5
12
P
88 ܪܽܐ
8 ܗ
6 ܗ
ܧ
40
39
58
43
46
2
3
3.5]14.46.
| 46.1
46.
34.
ܨܘ
35.1F 65:1p
ܐܸܫ
30
6
[95

Page 18
It should be noted th decimal places whenever maintained until the last ce for A-2005, the 75% End s is 40.73, and the 25% asses the final theory 100% is figure at each point, then th you could observe in the a end semester theory mark assessment round to 18 and
would be 59 ( one mark more than 58). point there are chances to other components such as as well.
The Mark Return Sh indicate whether the candi the examination. Say when 40% minimum marks to p as practical, viva and e requires 50% overall mark the responsibility of department/Chief Examin Return Sheet to reflect it in
In the above paper i A - 2005 pass (P) the pape A - 2006, although this c components such as theo

it decimal points in two
available have to be lumn. Take for example
mester theory final mark sment mark is 17.5, then 58.23. If we round the
· final result may vary as bove example, the 75% round to 41 and that of therefore the final result
By rounding up at each obtain +2 marks when practical, viva are added
Leet should be designed to
date has passed or failed a an examination require ass each component such nd semester exam and s to pass the paper, it is
the Head of the er to design the Mark the Mark Return Sheet :
ne can see that Index No: -. In the case of Index No
ndidate passes (P) in all y, practical and viva, he

Page 19
/she has not reached t and as such he/she is i Index No A - 2007 average of 50, he/she (F) in one of the comp practical. Examination should clearly specify paper should be repeat paper.
Head of the Der completed Mark F photocopies of a coj marks, viva marks, pi marks, second examir respective examiners (Exams) along with c supported by Senate d
AR/Exams will the results in two to th all the marks reached number of candidates three weeks. Before re Departments will be i the ledger and Heads their signature in the 1 checked and found should ensure that the the Examination Brai

Le overall pass marks of 50% ailing (F). The third candidate although reached an overall ails the paper as he has failed onents, that is below 40% for | regulations of the Faculty
which component(s) of the ed by the candidate to pass the
partment should send the duly leturm Sheet along with py of individual assessment ractical marks, first examiner Ler marks duly signed by the
to the Examination Unit opy of the medical certificate Lecision, if any.
be able to get ready to release ree weeks from the time when - the Unit. Depending on the the time varies between two to leasing the result, Heads of the nvited to check the entries in
of Departments should place edger to certify that they have correct. Head of Department
marks of the paper be sent to ach within the period of three
-- 17.-

Page 20
months from the date of However in case of Mec RAFA where repeat conducted, the marks ! month from the date of ti
To release the res held with all the exami Chancellor. AR/Exams ledger, all relevant mar certificates of candidates rules and regulations fo and release of results endowment prizes. Vic the conditions neces paper/examination and a
When Vice Chancellor award of classes and priz examiners can clarify any result. When a candidate all other requirements examination, then the Completed”. When a ca accepted medical certific. as ‘With - held'. Ther referred, re-referred, fai satisfy conditions to cor candidate satisfies all complete the degree, it

the respective examination. icine, Siddha Medicine and
examination has to be hould be sent within one ne examination.
ults, a Result Board will be ners presided by the Vice
will provide the marks ks lists, copies of medical s who submitted them, and
r conducting examinations end award of scholarships, e-Chancellor will first read ssary for passing the
ward of classes and prizes. is reading the marks and es any member of Board of 'matter related to release of do not pass in English, but
are met to pass the result be noted as “Not ndidate is absent with duly ate, then the result is noted
· are results classified as
when candidates do not iplete the degree. When a
condition necessary to will be noted as a Pass/
18 --

Page 21
Second Class Lower/ S
Class.
The abbreviations entere below:
(a) AB -Absent (b) NAP -Not applied (C) P -Pass (d) F -Fail (e) NA -Not applica (f) ENH -Exam was (g) NSD - Not submi
Other notations in the led
a. Not awarded : the
award this a obtair /grad
b. Does not arise: the
award award acade two o

Second Class Upper / First
d in the mark ledger is given
A for examination
able not held atted dissertation
ger
prize /scholarship is not led to any candidate during .cademic year since no one med he required marks
PS.
prize/scholarship is not Bed since the condition of a did not permit during this =mic year (example once in r three years). - 19 --

Page 22
Statement of result seme AR/Exam two weeks afte the Senate. Degree certif months after the convoc will only be issued on University is making such
Prof.S.Mohanadas Vice Chancellor University of Jaffna 2004-07-15

terwise will be issued by - the result is approved by cate is issued within two tion. Transcript of result payment of cash when a request.

Page 23


Page 24
O Printed at Regist
Unive

crar's Office, rsity of Jaffna
)